Exhibitor Booth Regulations

Please review the following regulations in preparation for the 21st Annual Hospitality & Tourism Summit. With a new venue and our health & safety plan, it is crucial that you understand our booth regulations. 

Standard Exhibitor Booths Include:

  • 1 – Six (6) Foot table with standard black linen
  • Official table sign with Summit branding listing your preferred exhibitor name
  • One (1)  chair will be provided. If  you need an additional chair, please complete the Exhibitor Order Form
  • Booth spacing is as follows:
    • The length of your six-foot table plus two (2) feet on either side
    • The space behind your booth will vary depending on location, it will be between four and six (4 – 6′) feet behind your booth which can be used for TV displays, backdrops, activations, supplies, etc.
    • The aisles in front of your booth will vary depending on location, you should expect to have six to twelve (6 – 12′) feet in front of your booth. This extra space is to allow for ease of attendee flow and not to be used for activation.
  • Your materials and set-up should not exceed 6′ in length in order to not infringe on your neighboring booth.
  • Your booth should be self-contained. Please bring all materials you may need in order to represent your business. That may include, but not limited to, small trash cans, cups, chaffing dishes, napkins, plates, sneeze guards, gloves, hand sanitizer, face masks, serving trays, utensils, etc.
    • No kitchen equipment, assistance, or materials will be offered.
  • Direct any additional booth questions to your event manager, Jennifer Davidson, jen@ateema.com

Food & Beverage Booth Includes:

  • 2 – Six (6) Foot table with standard black linen
  • Official table sign with Summit branding listing your preferred exhibitor name
  • One (1)  chair will be provided. If  you need an additional chair, please complete the Exhibitor Order Form
  • Booth spacing is as follows:
    • The length of your six-foot table plus two (2) feet on either side
    • The second six-foot table will be placed behind to allow for food/beverage pep
    • The aisles in front of your booth will vary depending on location, you should expect to have six to twelve (6 – 12′) feet in front of your booth. This extra space is to allow for ease of attendee flow and not to be used for activation.
  • Your materials and set-up should not exceed 6′ in length in order to not infringe on your neighboring booth.
  • Your booth should be self-contained. Please bring all materials you may need in order to represent your business. That may include, but not limited to, small trash cans, cups, chaffing dishes, napkins, plates, sneeze guards, gloves, hand sanitizer, face masks, serving trays, utensils, etc.
  • Your booth will come with (1) one server/bartender to assist with serving guests
  • Direct any additional booth questions to your event manager, Jennifer Davidson.

Highboy Booth Includes:

  • 1 – Twenty four-inch (24″) highboy with standard linen-wrapped at the base, highboys will be wrapped in either white linens or a bright blue to match our branding
  • Official table sign with Summit branding listing your preferred exhibitor name
  • One (1)  chair will be provided. If  you need an additional chair, please complete the Exhibitor Order Form
  • Booth spacing is as follows:
    • The length of your 24″ highboy plus 2 feet on either side
    • The space behind your booth will vary depending on location, it will be between four and six (4 – 6′) feet behind your booth which can be used for TV displays, backdrops, activations, supplies, etc.
    • The aisles in front of your booth will vary depending on location, you should expect to have six to twelve (6 – 12′) feet in front of your booth. This extra space is to allow for ease of attendee flow and not to be used for activation.
  • Your materials and set-up should not exceed 4′ wide (the full width of your booth) in order to not infringe on your neighboring booth.
  • Your booth should be self-contained. Please bring all materials you may need in order to represent your business. That may include, but not limited to, small trash cans, cups, chaffing dishes, napkins, plates, sneeze guards, gloves, hand sanitizer, face masks, serving trays, utensils, etc.
    • No kitchen equipment, assistance, or materials will be offered.
  • Direct any additional booth questions to your event manager

Sponsor & Premium Booths Include:

  • 1 – Six (6) Foot table with standard black linen. Please contact us if you want to request a second table
  • Sponsor booths will be placed in premium booth locations, please make sure to submit your location requests by email no later than Friday, April 1, 2022.
  • Electricity is included in your sponsorship, but still, make sure you order it through the order form if you would like electricity
  • One (1)  chair will be provided. If  you need an additional chair, please complete the Exhibitor Order Form
  • Official table sign with Summit branding listing your preferred exhibitor name
  • Booth spacing is as follows:
    • The length of your six-foot table plus two (2) feet on either side
    • The space behind your booth will vary depending on location, it will be between four and six (4 – 6′) feet behind your booth which can be used for TV displays, backdrops, activations, supplies, etc.
    • The aisles in front of your booth will vary depending on location, you should expect to have six to twelve (6 – 12′) feet in front of your booth. This extra space is to allow for attendee flow and not to be used for booth activation.
  • Your materials and set-up should not exceed 6′ in length in order to not infringe on your neighboring booth.
  • Your booth should be self-contained. Please bring all materials you may need in order to represent your business. That may include, but not limited to, small trash cans, cups, chaffing dishes, napkins, plates, sneeze guards, gloves, hand sanitizer, face masks, serving trays, utensils, etc.
    • No kitchen equipment, assistance, or materials will be offered.
  • Direct any additional booth questions to your event manager

DO NOT BREAK DOWN YOUR BOOTH UNTIL 6:30! Even if you run out of materials, it is critical that you staff your booth until 6:30 pm! There is a significant amount of concierge, planners, and social influencers that will come late in the day and they expect to have a great experience. Early breakdown of your booth leads to others breaking down their booths early which leads to the deterioration of the show and is not acceptable. You will lose your right to participate in future events if you break down before 6:30 pm. Please educate your staff accordingly.

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