LOAD-IN & LOAD-OUT INSTRUCTIONS

Load-in and set-up take place the morning of the Hospitality & Tourism Summit beginning at 8 a.m. (sponsors can begin load-in at 7:30 a.m.). You and your staff are expected to load-in and set-up your own booth. Our logistics team will assist you in finding your booth upon arrival.

Click to download a map of drop-off and load-in locations

Drop off: upon arrival, you will drive to the end of the pier to the turnabout, where our team will be there in HTSC T-shirts to help you navigate the space. This is a drop-off area ONLY. You should drop off your materials first, then park your vehicle. After you park your vehicle, come back to set up your booth. Your cooperation will ensure an easy load-in experience for all.

We have a very limited number of carts available. If you have one, we encourage you to bring it. We cannot guarantee that one will be available when you arrive.

If you are unloading a car or van, you can unload on event day, April 19th. If you do need a box truck or larger for your booth, please contact Jennifer Davidson to make arrangements for a load-in date of Monday, April 18th. An additional fee may be imposed.

Set-up: Once you have safely dropped off your materials and parked your car, or removed it from the drop-off area, please work to set up your booth. All booths must be set up by 12:30 p.m. We will be letting people into the Aon Grand Ballroom & Lakeview Terrace at 1:30 p.m.

Parking: You will park in the EAST Garage, see map where it is indicated

Break down: Breakdown may begin no earlier than 6:30 pm. You will have until 11:00 p.m. to fully break down and vacate the venue. We will not have access to the venue the next day. It is very important you take everything with you when you leave.

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